Privacy Notice

Last Updated: 1 May 2025

KSN Bangkok Co., Ltd. (“we”, “us”, or “our”) respects your privacy and is committed to protecting personal data in a lawful, fair, and transparent manner. This Privacy Notice (“Notice”) outlines how we collect, use, disclose, transfer, and retain your personal data in accordance with applicable data protection laws.

This Notice applies to all individuals whose personal data we collect and process, including:

• Visitors to our website (www.ksnbangkok.com);
• Clients and potential clients;
• Vendors, contractors, and service providers;
• Business partners and counterparties;
• Event participants and seminar attendees;
• Any individual who contacts us or interacts with us through any channel.

1. What is Personal Data?

“Personal Data” means any information relating to an individual who can be identified, directly or indirectly. This may include, but is not limited to: name, email address, phone number, identification number, IP address, and other information depending on the nature of your interaction with us.

“Sensitive Personal Data” refers to special categories of data that are subject to enhanced protection under applicable law. This may include information relating to:

• Racial or ethnic origin, religion, or political opinions;
• Health information or disability-related details;
• Biometric data or criminal records.

We only process Sensitive Personal Data when strictly necessary, and with your explicit consent or where otherwise permitted by applicable law.

 

2. What Personal Data We Collect

We collect different types of data depending on your relationship with us, including:

General Personal Data

• Identity Information: Full name, nickname, gender, nationality, ID/passport number, date of birth, marital status, signature, photo.
• Contact Information: Address, email, telephone, Line ID or social media handles.
• Professional Details: Job title, company name, department, area of legal or professional interest.
• Financial Information: Bank account number, payment records, invoice and tax details.
• Technical Information: IP address, device ID, browser type, operating system, and log data from website usage.
• Communication Records: Emails, calls, and other messages (e.g. meeting recordings or client instructions).
• Event Participation: Registration details, dietary needs (if applicable), attendance logs, or survey responses.

Sensitive Personal Data

Where required and permitted, we may collect:

• Religion (e.g., when copied from national ID for legal documents);
• Health-related information (e.g., dietary restrictions or accessibility accommodations).

This data will only be collected with explicit consent, or if another legal exemption under applicable law applies.

 

3. How We Collect Personal Data

We collect Personal Data through various means:

Direct Collection

• When you communicate with us via email, phone, website, or social media;
• When you sign up for our services, seminars, or updates;
• When you submit forms or documents to us;
• When entering into or performing a contract with us.

Indirect Collection

• From public sources (e.g., government databases, company websites, online platforms);
• From third parties involved in a legal or business transaction (e.g., referrals, co-counsel, courts);
• From service providers or business partners supporting a mutual engagement.

4. Purposes and Legal Bases for Processing

We only process your Personal Data when we have a valid legal basis, and for one or more of the following purposes:

Purposes

• To provide legal, consulting, or advisory services;
• To manage client relationships and perform due diligence;
• To assess conflicts of interest and ensure legal compliance;
• To process payments, issue invoices, and manage accounts;
• To communicate about events, legal updates, or inquiries;
• To organize seminars, webinars, or meetings;
• To comply with legal obligations, orders, or regulatory requirements;
• To protect our legal rights and resolve disputes.

Legal Bases

• Contractual necessity: Where processing is required to enter into or perform a contract with you;
• Legal obligation: Where we are required to comply with a legal duty;
• Legitimate interests: For operational efficiency, fraud prevention, or legal risk management;
• Consent: For specific purposes where legally required, particularly for Sensitive Personal Data or direct marketing.

 

5. Disclosure of Personal Data

We will not sell or rent your data. However, we may disclose your data to third parties where necessary and legally permissible, including:

• Legal clients or counterparties (as part of legal representation);
• Cloud service, accounting, or IT infrastructure providers;
• Law firms, co-counsel, or subcontracted professionals;
• Event co-hosts, sponsors, or venue providers;
• Government agencies, courts, regulators, or supervisory bodies;
• Any party required for the establishment, exercise, or defense of legal claims.

All third parties are contractually required to protect your data and use it only for the intended purposes.

 

6. Cross-Border Transfers

If your Personal Data is transferred outside Thailand, such as to servers or service providers in other countries, we will ensure that:

• The transfer complies with local applicable law;
• Appropriate safeguards are in place (e.g., standard contractual clauses or similar agreements);
• The destination country has adequate data protection standards, or
• Your explicit consent has been obtained where necessary.

7. Retention of Personal Data

We retain your Personal Data for as long as necessary for the purpose for which it was collected, or as required under applicable laws. This includes:

• Statutory retention periods (e.g., tax or accounting laws);
• Timeframes to comply with court proceedings or dispute resolution;
• Business and operational requirements such as audits.

Once data is no longer required, we will securely delete or anonymize it. Anonymized data may be retained for service improvement or research purposes.

 

8. Your Rights

You have the following rights under applicable data protection law:

• Right to access – Request access to your Personal Data.
• Right to rectification – Correct inaccurate or incomplete data.
• Right to erasure – Request deletion when the data is no longer necessary.
• Right to restrict processing – Limit how we use your data under certain conditions.
• Right to object – Object to processing based on legitimate interests or direct marketing.
• Right to data portability – Obtain a copy of your data in a readable format.
• Right to withdraw consent – Withdraw previously given consent at any time.
• Right to lodge a complaint – File a complaint with the supervisory authority if you believe your rights were violated.

To exercise these rights, please contact us via the information provided in Section 11. We may request verification of your identity. We will respond within the timeframe required by law.

 

9. Cookies and Tracking Technologies

We use cookies and similar technologies to operate and improve our website.

What Are Cookies?

Cookies are small text files stored on your device that help us remember your preferences, analyze site usage, and enhance performance.

Types of Cookies We Use

• Necessary Cookies – Enable essential website functions.
• Analytical Cookies – Collect anonymous usage statistics for improvement.
• Functionality Cookies – Remember settings like language preference.
• Marketing Cookies – Help us deliver relevant ads and track campaign performance.

Managing Cookies

You can control cookie settings through your browser or device. Disabling cookies may impact website functionality. Learn more via:

• Google Chrome
• Safari
• Firefox

 

10. Changes to This Notice

We may revise this Notice from time to time. The updated version will be published on our website with a revised “Last Updated” date. Where significant changes are made, we will provide additional notice as required by applicable law.

We encourage you to check this page regularly to stay informed of how we protect your Personal Data.

 

11. Contact Us

If you have any questions, concerns, or wish to exercise your rights under this Notice, please contact:

KSN Bangkok Co., Ltd.
238 TRR Tower, 17th Floor, Room No. 4
Naradhiwas Rajanagarindra Road, Chong Nonsi, Yannawa, Bangkok
Email: contact@ksnbangkok.com

Supervisory Authority:
Office of the Personal Data Protection Committee (PDPC) – Thailand